Don’t put your
business on hold
Ringtime makes phone calls scalable, because every missed call is lost revenue. Be available 24/7. Without having to do anything.
“Hi, I’d like to schedule an appointment.”
“Fine! What about next Monday at 10AM?”
“Perfect, at your office?”
“Yes, see you then!”
Your phone is a powerful tool... if you use it wisely
Few tools are as powerful and at the same time difficult as telephony. When you call prospects or customers, you can help them faster and better, but there are a few things you need to keep in mind.
Take the time for a good conversation
When people feel that they are being listened to and don't have to wait, you gain their trust.
Tailored to your business
Telephony must be a scalable solution. When customers can reach both your sales and customer care teams smoothly and 24/7, you can make a real impact.
Use your voice
By speaking your customers' language, they feel understood. On the phone, how you sound is even more important than in written text.
Know more, help better
The more you know about your customers, the better you can help them. Data traffic with your CRM is therefore crucial.
Hi, it’s Ringtime
Our virtual assistant can make phone calls in your language, on your terms. This allows you to be available 24/7 without having to do anything.
Sales
Ringtime enables you to respond to inquiries from potential customers more quickly and effectively. We ensure that you can follow up on incoming requests before your competitors take action.
Customer care
Help existing customers by automatically scheduling appointments and adding the relevant information to your CRM.
This is how it works
Our virtual assistant keeps your calendar and CRM up to date at all times.
A conversation starts
Ringtime starts when you receive a call, but you can also instruct the tool to call prospects or customers.
No problem. The Ringtime assistant answers 24/7.
The AI Agent knows what to say
The conversations are conducted according to a script based on your knowledge base, recorded conversations, or are defined entirely by Ringtime.
Customize in your style
Choose from a variety of Agents to find a style that suits your company, and let Ringtime speak your customer's language.
Take a deep-dive into your conversations
By analyzing thousands of sales conversations, Ringtime knows exactly what makes a strong conversation. This gives you clear insight into what went well, and what could be improved.
The experience speaks for itself
Feel free to call our customers, they will be happy to tell you how Ringtime simplifies their operations!
A smooth, professional collaboration with clear communication, fast feedback loops and dedicated support that kept everything on track.
"
Lies Rotthier
VP of Customer Success
Ringtime turned missed calls into new clients. We’re seeing more leads convert and real revenue growth. It’s become one of the smartest investments we’ve made.
"
Johan Krijgsman
CEO ERA
Ringtime combines human-sounding AI with real ROI. It’s fast, pragmatic, and built to solve real business challenges.
"
Yannick Khayati
AI Expert & Marketing Strategist
Ringtime is changing the business
Installation
Answer and qualify incoming calls and follow up on leads in your contact forms. Your technicians will know where and when to install or repair devices.
Recruitment
Approach candidates proactively so that you can get more work done with the same team without any worries.
Real estate
Automatically follow up on questions from potential buyers and sellers and schedule visits without having to pick up the phone yourself.
SaaS industry
Scale your sales teams so you’re ready for exponential growth.
We go where your leads go
Ringtime integrates seamlessly with your favorite sales, marketing, and planning tools, so you don't have to lose sleep over your workflows. No matter where your leads come from, Ringtime captures them, calls them, and puts the relevant data back into your system. Waking up to a qualified prospect in your CRM? You're not dreaming!
Frequently asked questions
Didn’t find what you’re looking for? Let us know!
Some callers find it new at first, but most quickly see the benefit. When people can choose between getting help right away or waiting days for a reply, they choose speed every time. Once they experience a clear, natural-sounding voice that actually solves their problem, hesitation fades fast.
Ringtime captures every call and follows up immediately. No more missed leads, no waiting lists. Your team focuses on real conversations instead of answering the same questions over and over.
Companies using Ringtime see conversion rates increase by up to 7X, simply because follow-ups happen in minutes instead of hours or days. Most clients see measurable improvements in meeting bookings and response times within the first few weeks.
Most clients go live within two weeks. We handle the technical work: connecting your phone number, syncing your CRM, and training the assistant on your business.
You'll review and approve the voice script before launch, and we test everything together to make sure it works exactly how you need it. If you have urgent timing, we can often move faster.
Absolutely. You choose the voice style, tone, and personality that fits your brand. The script is built around your actual workflows: how you greet customers, what questions you ask, and how you qualify leads.
We work with you to define the conversation flow, then refine it based on real call data. The assistant learns your business, not the other way around.
The assistant is designed to handle the conversation, but if it encounters something unexpected or the caller specifically asks for a human, it transfers the call immediately.
You decide the fallback rules: transfer to your team, take a message, or schedule a callback. Every interaction is logged so you can review and improve over time.
Ringtime supports 22 languages, including Dutch, French, English, German, Turkish, and Polish. It can automatically detect and switch languages during a conversation, allowing callers to speak naturally. This means you can serve multilingual audiences smoothly, without separate phone lines or teams for each language.
Both. Most clients start with incoming calls to capture every lead and handle customer questions instantly. Once that's running, we can also enable outgoing calls for follow-ups, appointment confirmations, or lead qualification. Inbound and outbound calls share the same voice technology and integrations, keeping everything consistent and reliable.
Yes. Ringtime connects to your current phone number or telephony provider without any changes for your customers. Calls can be forwarded to Ringtime during specific hours, when lines are busy, or outside office times. We support standard VoIP and SIP integrations, so setup is fast and doesn't interrupt your operations.
Ringtime connects directly with your CRM, calendar, telephony, and business applications through secure APIs. This allows real-time data exchange, so the assistant can check availability, update records, or identify customers automatically. Our team handles the full technical setup, authentication, and testing to ensure Ringtime fits smoothly into your workflows.
Ringtime scales automatically. Peak hour rush? Black Friday chaos? We handle it. Our infrastructure balances traffic across multiple servers and regions to maintain low latency and high availability. We continuously monitor performance and uptime to make sure your customers always get through.
Credit packages start at €1,350 per month, which includes up to 500 calls. The exact number depends on call complexity. A simple FAQ takes fewer credits than a full appointment booking with CRM sync.
We focus on results: more answered calls, more meetings, higher conversion. The math is simple. Missed calls always cost more.
Security and compliance are built into everything we do. Ringtime is GDPR-compliant and EU-hosted. All data is encrypted in transit and at rest, with strict access controls and detailed audit logs.
If you want to access, correct, or delete your data, email our Data Protection Officer at privacy@ringtime.ai. We are currently in the process of achieving ISO 27001 and SOC 2 certification to formalize our security and operational standards.
